City of Whitehorse Council Chamber

Applied Electronics Enhances City of Whitehorse Council Chamber with New Audio Visual & Live-Stream Production System

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In January 2018, The City of Whitehorse contracted Applied Electronics to design and install a new, enhanced audio visual system to facilitate presentations for meetings of the Whitehorse City Council, its entities and civic groups, as well as a broadcast production system that enables higher quality live-streaming of the council sessions for public consumption.

The City’s existing 15-year old broadcast system was dated and in critical need of an infrastructure upgrade. Many components had previously been replaced, or repaired as they failed, which resulted in an unreliable system that functioned poorly, produced extremely grainy images, and dropped the feed on a regular basis.

With the knowledge, skills and experience to complete the project, Applied Electronics proposed a comprehensive design that addressed the City’s requirements for capturing and recording high quality content, processing footage from multiple media inputs into a unified media channel output—which is simulanteously streamed to the internet—and presenting it on a unified channel to participants in the Council Chambers. The installation began in Spring 2018.

At the heart of the council chamber’s new vide production system is an Arbor Media Cmeets, a full automatic and easy-to-use advanced digital all-in-one conference solution that allows meeting participants to prepare, manage and record meetings. The out-of-the-box solution offers a user-friendly interface from which meetings can be managed from a PC, laptop or tablet, and it offers a drag and drop feature to easily change delegate seats, multiple screens to track speech time, start and manage polls or voting. The software solution is suitable for multi-lingual operation, and it can control cameras, microphones, create and keep track of synoptic voting, automatic name display, create a list of speakers and queues, while recording and streaming the meeting.

Applied Electronics also installed four wall-mounted Panasonic pan-tilt-zoom HD-SDI cameras in the council chamber for capturing the council sessions. A complete Atlona receiving, switching, transmission, and distribution system is integrated into the system, with an AJA Video FS2 dual channel frame synchronize and converter.

The audio system boasts a Biamp TesiraFORTÉ DAN VT4 digital audio server with four analog inputs and four analog outputs, and includes Acoustic Echo Cancellation (AEC) technology on all 4 inputs. A QSC SPA Series two channel amplifier and an Audio-Technica ATUC-50 digital discussion system tied into 13 digital discussion delegate
stations offer reliable, clear and intelligible communication to
significantly increase meeting efficiency and effectiveness.

The audio visual system and room automation is controlled by a
Crestron CP3N enterprise-class control system with a dedicated
Control Subnet port.

The installation began in late March 2018 and was completed in roughly three weeks—which was early and under budget. The City of Whitehorse went live to air on April 16 with the new system. The system technical operators recorded and broadvasted the scheduled Standing Committee meeting without any glitches.

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