Appspace: The All-in-One Workplace Experience Platform

Appspace is the employee communications solution that flexes to fit your needs, from a mobile app that reaches your frontline team to a modern intranet that keeps everyone informed and engaged. And we’ve built AI right into our platform for a workplace experience that’s personalized and truly intelligent.

Ticks all the boxes for internal comms teams

• Put AI to work: Use built-in AI to generate, summarize, and narrate content.
• Say yes to omni-channel: Create messages once and publish to digital signage, intranet, email, mobile, and messaging apps.
• One platform does it all: Say goodbye to one-off solutions and connect the dots.
• Engage your global team: Connect across cultures with location-specific content and AI-powered translation.
• Make collaboration easier: Share ideas, files, and updates in communities designed for teamwork.
• Built to grow – securely: Appspace scales with your needs and puts your data security first.

DIGITAL SIGNAGE: Smart digital signage solutions for workplace displays

You bring the hardware. We bring it to life. With Appspace, every TV screen in your workplace is an opportunity to engage employees and visitors. Better yet, Digital Signage is part of our full platform, which means it integrates with your overall workplace experience strategy.

• Take your digital signage further: From video walls to interactive kiosks, go beyond standard digital signage and create memorable experiences everywhere.

• Bring your collaboration spaces to life: Extend your corporate communications to conference rooms and meeting spaces. When your digital signs aren’t being used for presentations or video calls, you can share company messages and announcements that can be localized by room or office.

• Supersize your signage for big impact: Sometimes you need that extra wow factor when you’re communicating with employees and visitors. Go big with multi-screen displays in high-traffic areas where one screen just isn’t enough.

• Invite people to engage: Make your digital signs interactive, via touchscreen kiosks that provide wayfinding, directories, visitor management, and space reservation capabilities. Employees and visitors can browse information and engage with dynamic content that goes beyond static images for an interactive experience.

SPACE RESERVATION: Room booking and workspace reservation made easy

When the office is the best place to connect, make it easy to book rooms, desks, parking spots, and other spaces. With Appspace, employees can reserve resources on preferred floors, near their team, or somewhere they can focus, with simple space reservation software.

Bookable spaces to work – and work together.

How does Space Reservation work?

1. Reserve resources ahead of time or when you get there.
2. Manage reservations via Appspace, Microsoft Teams, Outlook, Google Calendar, and more.
3. Check in via QR code, by starting a meeting, or connecting to a docking station.

Get booking notifications without app jumping: With Appspace, Space Reservation integrates with the tools employees already use. That means you can confirm room scheduling, desk bookings, and resource reservations via Teams, Slack, Webex, and Workplace from Meta.

Everything you need to manage your people and spaces: With Appspace, you can manage it all: capacity rules, reservation permissions, available services like room set-up and catering, and policies for a safer workplace. Space Reservation frees up valuable admin time. And there’s no need for employee training on how to use it. Our Space Reservation software offers touchless check-in and generates a handy QR code for visitors and guests to access allocated spaces.

VISITOR MANAGEMENT: Smart visitor management solutions for modern offices

Going to the office should be a welcoming and frictionless experience for all. From pre-registration to check-in to printing visitor badges, Appspace Visitor Management makes the process an easy one. It runs on multiple devices and integrates with the apps and tools you already use, like Google calendar and Microsoft Outlook.

How does Visitor Management work?

1. Speed up check-in: From QR codes for touchless check-in to pre-registration, simplify the whole process.
2. Supercharge security: Track and manage who’s coming and going for a secure workplace.
3. Make the right first impression: With a sleek system and interactive kiosks, every visitor will feel like a VIP.

Make their visit all joy and no hassle

A personal experience Keep the human connection: Faster and easier shouldn’t mean cold and impersonal. With Appspace Visitor Management, hosts get instant notifications, so they can greet visitors in person and set the right tone from the start.

• Easy registration: Smooth sailing from start to finish: Speed up check-in for clients, vendors, and VIPs. Before they even set foot in your office, they can quickly fill out a form to capture photos, privacy agreements, and anything else you need for a swift and secure check-in process.
• Visitor kiosk: Goodbye long lines, hello efficiency: We've all been there: the front desk bottleneck. But with self-service, touchscreen kiosks, guests and visitors can breeze through the check-in process – and even opt for mobile check-in by scanning a handy QR code.
• Badge printing: Welcome visitors with style: Easily create and print professional visitor badges and keep your workplace secure with QR codes to keep track of who’s coming and going.
• Simple checkpoints: Control access for a safer workplace: Safety first, right? From health forms to NDAs, track visitors and guests with checkpoints that ensure everyone's wellbeing.

Make hosting look effortless

AUTOMATIC UPDATES: No more guessing – keep hosts updated Stay well-informed every step of the way. With Appspace, hosts get timely and relevant notifications throughout the process, starting from pre-registration all the way to their visitor’s arrival.CHOOSE YOUR CHANNEL: Notifications where you want them: We get that different hosts have different communication preferences. Whether you prefer email, Microsoft Teams, Slack, or Webex, select the channel that works best for you, and get real-time updates.

Personalize the experience

Target content based on employees’ roles so it’s always relevant. Cut down on time wasted searching for information. And create the best-branded experience with a familiar look and feel.

Contact us!